FORMS & RESOURCES

To further support our clients, we have created a resource center for your employment needs. This section offers supportive materials such as necessary forms, links, and other items to help you meet your employment objectives. At American Admin we are focused on making your employment needs easy and efficient.

Employee Pay, Tax, Adjustment, and Deduction Codes

This information explains the pay codes, deduction codes, and tax codes that may appear on your paycheck. It is provided to help you understand how your pay is calculated and what deductions and taxes are applied. If you have any questions, please reach out to payroll@americanadmin.com.

Esta información explica los códigos de pago, los códigos de deducción y los códigos de impuestos que pueden aparecer en su cheque de pago. Se proporciona para ayudarle a comprender cómo se calcula su pago y qué deducciones e impuestos se aplican. Si tiene alguna pregunta, comuníquese con payroll@americanadmin.com.

PAY CODE PAY DESCRIPTION
ACCRUED PTO – ACCRUED PTO
ACCRUED PTO – PAID TIME OFF ACCRUED
ADMIN LEAVE – ADMIN LEAVE
ADVANCE – ADVANCE OR LOAN
ADVANCE HRS PD – ADVANCE FOR HOURS PAID
AFLAC CANCER – AFLAC CANCER
AFLAC HOSPITAL – AFLAC HOSPITAL
AUTO ALLOWANCE – AUTO ALLOWANCE
AUTO EXPENSE – AUTO EXPENSE
AUTO FRINGE – AUTO FRINGE
BEN PRETAX REIM – BENEFIT PRETAX REIMBURSEMENT
BEREAVEMENT – BEREAVEMENT
BONUS – BONUS
BONUS – BONUS NO WORKERS COMP
BONUS – BONUS NO WORKERS’ COMP
BONUS – UNANTICIPATED BONUS
BONUS – UNANTICIPATED BONUS SUPP
BONUS + – BONUS SUPPLEMENTAL
BONUS SUPP NO W – BONUS SUPPLEMENTAL NO WORKERS COMP
CELL ALLOWANCE – CELL PHONE ALLOWANCE
CELL PHONEREIMB – CELL PHONE REIMBURSEMENT
COMMISSION – COMMISSION REGULAR
COMMISSION + – COMMISSION SUPPLEMENTAL
COVID21FAMILY – COVID21FAMILY
COVID21FMLA – COVID21FMLA
COVID21SELF – COVID21SELF
DOL BACKPAY – DEPARTMENT OF LABOR BACKPAY
DOUBLETIME – DOUBLETIME
EXPENSE ALLOW – EXPENSE ALLOWANCE
FLAT RATE – FLAT RATE
FLOAT H – FLOATING HOLIDAY
FRINGE BENEFIT – FRINGE BENEFITS
FRINGE CASH – FRINGE CASH
FRINGE NON-CASH – FRINGE NON-CASH
GARN FEE REIMBU – GARNISHMENT FEE REIMBURSEMENT
GAS ALLOWANCE – GAS ALLOWANCE
GIFTED SICK – GIFTED SICK
HAZARD – HAZARD PAY
HOLIDAY – HOLIDAY
HOLIDAY BONUS – HOLIDAY BONUS
HOUSING ALLOWAN – HOUSING ALLOWANCE
HSA MATCH – HSA EMPLOYER MATCH
JURY DUTY – JURY DUTY
MED EXPENSE ALL – MEDICAL EXPENSE ALLOWANCE
MILEAGE PAY – MILEAGE
NO TAXES/NO WC – NO TAXES/NO WORK COMP
OTR/PCE – OTHER THAN REGULAR/PIECE
OVERTIME – OVERTIME
OVERTIME SUPP – OVERTIME SUPPLEMENTAL
OVERTIME-HRS WO – OVERTIME-HOURS WORKED ONLY
OVERTIMENOWCN – OVERTIME NO WORK COMP
PAID TIME OFF – PAID TIME OFF
PAID TIME OFF – PTO ALTERNATE REGISTER
PER DIEM – PER DIEM
PIECE – PIECE WORK PAY
PIECE WORK $ – PIECE WORK DOLLARS
PPP HOURS – PPP HOURS
PROFIT SHARING – PROFIT SHARING
PTLDCOMMISSION – PORTLAND COMMISSION
PTLDO/T – PORTLAND O/T
PTLDOTR – PORTLAND OTHER THAN REGULAR
PTLDREG – PORTLAND REGULAR
PTLDRETRO – PORTLAND RETRO
PTLDSICK – PORTLAND SICK
PTO PAY OUT – PTO PAY OUT
REG SUP – REGULAR SUPPLEMENTAL
REG-HRS WO – REGULAR-HOURS WORKED ONLY
REGULAR – REGULAR
REGULAR – REGULAR – NET TO GROSS
REIM AUTO EXP – REIMBURSE AUTO EXPENSE
REIM CHILD – REIMBURSE FSA CHILD CARE
REIM EXPENSE – EXPENSE REIMBURSEMENT
REIM MEDICAL – REIMBURSE HSA MEDICAL
REIMBURSEMENT – REIMBURSEMENT
RETRO OVERTIME – RETRO OVERTIME
RETRO PAY – RETRO PAY
RETRO REGULAR – RETRO REGULAR PAY
SALARY EXEMPT – SALARY EXEMPT
SALARY NON-EXEM – SALARY NON-EXEMPT
S-CORP BENEFITS – S-CORP BENEFITS
SEVERANCE – SEVERANCE
SEVERANCE + – SEVERANCE SUPPLEMENTAL
SICK – SICK
SICK-COVID – SICK-COVID
SPIFF – SPIFF
SPIFF PAID – SPIFF PAID THROUGH P/R
TAX REFUND – TAX REFUND
TIP MAKEUP – TIP CREDIT MAKEUP
TIPS – TIPS
TIPS PAID – TIPS PAID THROUGH PAYROLL
TOOL ALLOWANCE – TOOL ALLOWANCE
TRAINING – TRAINING
TRAVEL TIME – TRAVEL TIME
TUITION BENEFIT – TUITION BENEFIT
UNION DUES – UNION DUES
UNION HOURS – UNION HOURS
UNION VACATION – UNION VACATION
UNPAID TIME OFF – UNPAID TIME OFF
UNPAID TIME OFF – UNPAID TIME OFF
VACATION – VACATION
DEDUCTION CODE DEDUCTION DESCRIPTION
401 % – CLIENT RETIREMENT – %
401 FIXED – CLIENT RETIREMENT – FIX
401(K) – 401K DEDUCTION REBATED
401K CATCH UP – 401K CATCH UP
401K CATCH UP R – 401K CATCH UP REBATED
401K DEDUCTION – 401K NO CLIENT REBATE
401K LOAN – 401(K) LOAN REPAYMT REBATED
401K LOAN – 401(K) LOAN REPAYMT
401K POST TAX – 401K POST TAX
401K PRETAX – 401K PRETAX
401K ROTH – 401K ROTH REBATE
401K ROTH CATCH – 401K ROTH CATCH UP
401K ROTH CATCH – 401K ROTH CATCH UP REBATED
401K ROTH NR – 401K ROTH NO REBATE
A/R – ACCOUNTS RECEIVEABLE
ACC 125V – CLIENT ACCIDENTAL 125V
ACCIDENT – ACCIDENT POST TAX
ACCIDENT – ACCIDENT POST TAX
ACCIDENT – ACCIDENT 125
ACCIDENT – ACCIDENT REBATED
AD&D – ACCIDENTAL DEATH AND DISMEMBERMENT
AD&D – ACCIDENTAL DEATH AND DISMEMBER 125
ADJUSTMENT – MISCELLANEOUS
ADVAN – CLIENT ADVANCE
AFLAC – VOLUNTARY AFLAC
AFLAC ACCIDENT – REBATED AFLAC ADD PRE
AFLAC ADD – ACCIDENT & DISABILITY
AFLAC CANC – AFLAC CANCER
AFLAC DEN 125V – CLIENT AFLAC DENTAL 125V
AFLAC DEN PTV – CLIENT AFLAC DENTAL PTV
AFLAC HOSP POST – AFLAC HOSPITAL POST TAX
AFLAC ICARE PTV – CLIENT AFLAC ICARE POST TAX
AFLAC POST-TAX – REBATED AFLAC POST TAX V
AFLAC SPEVNT125 – CLIENT AFLAC SPEVNT 125V
AFLAC STD – SHORT TERM DISABILITY 125
AFLAC-SPEVNT – AFLAC-SPEVNT
AFLADD PT – CLIENT ACCIDENT PT
AFTER TAX SUPP – CLIENT SUPPLEMENTAL AFTER TAX
BANK STOP PAYME – BANK STOP PAYMENT FEE
CANCER – CANCER 125
CANCER – CANCER POST TAX
CANCER – CANCER 125
CATCH UP – OREGON SAVES CATCH UP REBATED
CELL PHONE – CELL PHONE
CLIENT AFLAC HO – CLIENT HOSPITAL 125
CLIENT AFLAC HO – CLIENT HOSPITAL POST TAX
CLIENT AFLAC IC – CLIENT AFLAC ICARE 125V
CLIENT AFLAC LI – CLIENT AFLAC LIFE POST TAX
CLIENT AFLAC ST – CLIENT AFLAC STD 125
CLIENT HEALTH – CLIENT HEALTH VPOST TAX
CLIENT HEALTH 1 – CLIENT HEALTH 125 GBP
CLIENT MED 125 – CLIENT MED V125
CLIENT POST TAX – CLIENT POST TAX 401K
CLIENT ROTH 401 – CLIENT ROTH 401K PERCENT
CLIENT ROTH 401 – CLIENT ROTH 401K FIXED
CLIENT ROTH RET – CLIENT ROTH RETIREMENT
CLINET AFLAC LI – CLIENT AFLAC LIFE 125
COSTCO MEMBERSH – COSTCO MEMBERSHIP
CRITICAL ILLNES – CRITICAL ILLNESS PT REBATED
CS125 CLIENT – 125 REBATED
DENTAL – DENTAL V125
DENTAL – DENTAL 125
DENTAL – DENTAL V POST TAX
DENTAL – REBATED DENTAL PRE
DENTAL – REBATED DENTAL POST
DENTAL – VOLUNTARY DENTAL REBATED
DEPENDENT CARE – DEPENDENT CARE 125
DEPENDENT CARE – CLIENT DEP CARE 125 REBATED
DISABILITY – DISABILITY
EE-HOUSING/RENT – EMPLOYEE HOUSING/RENT
FLEXSPENDING125 – FLEXIBLE SPENDING SEC 125
GARN ADV REPAY – GARNISHMENT ADVANCE REPAY
GARNISH FEE – GARNISHMENT FEE
GARNISHMENT – GARNISHMENT
GROUP DENTAL 12 – GROUP DENTAL 125
GROUP DENTAL PO – GROUP DENTAL POST TAX
GROUP TERM LIFE – GROUP TERM LIFE POST
HEALTH- NET – HEALTH- NET
HOSPITAL – HOSPITAL PRE TAX REBATED
HOSPITAL – HOSPITAL POST TAX
HOSPITAL – HOSPITAL 125
HAS – HEALTH SAVINGS ACCOUNT
HAS – HEALTH SAVINGS ACCOUNT REBATED
ILLNESS – ILLNESS POST TAX
IRA – CLIENT INDIVIDUAL RETIREMENT ACCOUNT
IRA CATCH UP – IRA CATCH UP NO REBATE
IRA CATCH-UP – IRA CATCH-UP REBATED
IRA CATCH-UP – IRA CATCH-UP
IRA CATCHUP DED – IRA NO CLIENT REBATE CATCHUP
IRA DEDUCTION – IRA DEDUCTION
IRA DEDUCTION – IRA NO CLIENT REBATE
IRA POST – CLIENT POST TAX IRA REBATED
IRA POST – CLIENT POST TAX IRA
IRA POSTTAX DED – IRA NO CLIENT REBATE POST TAX
IRA ROTH C – IRA CATCH UP ROTH NO REBATE
IRA-POST – IRA-POST TAX
LEGAL SHIELD – LEGAL SHIELD
LIFE – LIFE 125
LOAN REPAYMENT – REBATED LOAN REPAYMENT TO ER
LODGING – LODGING
LTD – LONG TERM DISABILITY
LTD – LONG TERM DISABILITY
MEDICAL – MEDICAL AFTER TAX
MEDICAL – REBATED PRETAX MEDICAL
MEDICAL – VOLUNTARY MEDICAL
MEDICAL – VOLUNTARY MED REBATED
MEDICAL 125 – MEDICAL 125
MEDICAL PT – REBATED MEDICAL POST TAX
MEMBERSHIP – MEMBERSHIP
MISCDR – MISC DEDUCTION REBATE
OR SAVES CATCH – OR SAVES CATCH-UP
OR SAVES IRA – OREGON SAVES CONTRIBUTION
OR SAVES IRA – OREGON SAVES CATCH UP REBATED
OR SAVES IRA – OREGON SAVES PT CONT
OR SAVES IRA – OREGON SAVES CONTRIBUTION REBATED
OTF ADJUSTMENT – ORANGE THEORY ADJ
PARKING – CLIENT PARKING 125
POST COLONIAL – REBATED SUPPLEMENTAL POST TAX
POST TAX AFLAC – VOLUNTARY AFLAC PT
POST TAX IRA – IRA POST TAX CU NO REBATE
POST-TAX AFLAC – REBATED POST TAX AFLAC
PREPAID MEDICAL – PREPAID MEDICAL
PRE-TAX AFLAC – REBATED PRE-TAX AFLAC
PRE-TAX COL – REBATED SUPP PRE
REBATED VISION – REBATED VISION POSTTAX
REPAYMENT TO ER – REPAYMENT TO ER
ROTH – IRA ROTH REBATED
ROTH – ROTH NO REBATE
ROTH CATCH UP – IRA POST TAX REBATED
ROTH CATCH UP – IRA ROTH CATCH UP REBATED
ROTH CU – IRA ROTH CU NO REBATE
ROTH401K PT – ROTH401K PERCENTAGE
SHORT TERM DISA – SHORT TERM DISABILITY REBATED
SIMPLE IRA – IRA PERCENTAGE PEO ADMINISTRATED
SIMPLE IRA FX – IRA FIXED PEO ADMINISTRATED
SPIFF – SPIFF
STANDARD DENTAL – STANDARD DENTAL 125
STANDARD DENTAL – STANDARD DENTAL POST TAX
STD – SHORT-TERM DISABILITY
SUPPLEMENTAL – VOL SUPPLEMENTAL POST TAX
TOOLS&EQUIP – TOOLS & EQUIPMENT
TRANSIT – CLIENT TRANSIT 125
TRIMET PASS – TRIMET ANNUAL PASS
TRUCK EXPENSE – TRUCK EXPENSE
UNIFORM – UNIFORM
UNION DUES – UNION DUES
UNIONHOURS – UNIONHOURS
UTILITIES – UTILITIES
VISION – VISION PRETAX REBATED
VISION – REBATED VISION PRETAX
VISION – VISION AFTER TAX
VISION – VISION PRE TAX
VOL LIFE – REBATED VOL LIFE
VOL SUPP CC – CLIENT VOL SPEC CC
VOLUNTARY LIFE – VOLUNTARY LIFE
VRMED 125 – VRMED 125
TAX CODE TAX DESCRIPTION
AL DISABILITY – ALABAMA DISABILITY
AL INCOME TAX – ALABAMA INCOME TAX
AUBURN,AL CIWT – AUBURN,AL CIWT
AZ DISABILITY – ARIZONA DISABILITY
AZ INCOME TAX – ARIZONA INCOME TAX
BIRMINGHAM,AL CIWT – BIRMINGHAM,AL CIWT
EARNED INCOME CREDIT – EARNED INCOME CREDIT
EUGENE CSPT – EUGENE COMMUNITY SAFETY
FEDERAL INCOME TAX – FEDERAL INCOME TAX
FICA – MEDICARE – MEDICARE
FICA – OASDI – OLD-AGE, SURVIVORS AND DISABILITY INSURANCE
FUTA – EMPLOYEE – FEDERAL UNEMPLOYMENT TAX ACT – EMPLOYEE
HELENA,AL CIWT – HELENA,AL CIWT
ID DISABILITY – IDAHO DISABILITY
ID INCOME TAX – IDAHO INCOME TAX
JEFFERSON COUNTY,AL COWT – JEFFERSON COUNTY,AL COWT
LA DISABILITY – LOUISIANA DISABILITY
LA INCOME TAX – LOUISIANA INCOME TAX
MOLALLA,OR CITY ER TAX – MOLALLA,OR CITY ER TAX
MS DISABILITY – MISSISSIPPI DISABILITY
MS INCOME TAX – MISSISSIPPI INCOME TAX
MULTNOMAH PFA – MULTNOMAH COUNTY PRESCHOOL FOR ALL
NV DISABILITY – NEVADA DISABILITY
NV INCOME TAX – NEVADA INCOME TAX
OR DISABILITY – OREGON DISABILITY
OR INCOME TAX – OREGON INCOME TAX
OR TRANSIT – OREGON STATE TRANSIT TAX
OREGON PFML – OREGON PAID FAMILY MEDICAL LEAVE (EE)
PINSON,AL CIWT – PINSON,AL CIWT
PORT METRO SHS – PORTLAND METRO SUPPORTIVE HOUSING SERVICES
SS TAX DEFERRAL – SOCIAL SECURITY PAYROLL TAX DEFERRAL
TUSKEGEE,AL CIWT – TUSKEGEE,AL CIWT
WA CARES FUND – WASHINGTON CARES FUND
WA INCOME TAX – WASHINGTON INCOME TAX
WA PFML – WASHINGTON PAID FAMILY MEDICAL LEAVE
WALTSS – WASHINGTON LONG TERM SERVICES AND SUPPORTS
WASH IND. ASSESSMENT EE – WASHINGTON L & I EMPLOYEE
WORKMANS COMP TAX EE – OREGON WORKER BENEFIT FUND

In accordance with IRS regulations, Form 1095-C (Employer-Provided Health Insurance Offer and Coverage) for the 2025 calendar year is available upon request.

You may request a copy of your Form 1095-C using any of the following methods:

Email: Diana Clapp at dianac@americanadmin.com or Elizabeth Sturmak at elizabeths@americanadmin.com
Telephone: Call (503)624-4855 and request to speak with Diana or Liz
Mail: 8100 SW Nyberg St, Suite 150 Tualatin, OR 97062

Please include your full name, current mailing address, and the last four digits of your Social Security number when making your request.

A copy of your Form 1095-C will be provided within 30 days of your request.

This notice will remain available on this website through October 15, 2026, as required by IRS regulations.

Clients

We provide forms in our secure area for Application, Time Sheet, Direct Deposit,

801 – LNW, 801 – SAIF, W- 4, I-9, EEO, Termination, Resignation, and Change.

Click here to go to the login page.

For temporary staffing contact your local branch of All Star Labor & Staffing.

State Resources For Oregon, Washington, Idaho, and Arizona

DCBS is Oregon’s largest regulatory agency. The department administers state laws and rules and protects consumers and workers in the areas of workers’ compensation, occupational safety and health, financial services, insurance, building codes, and targeted contracting opportunities for small businesses.

Oregon

egov.oregon.gov/DCBS/

Arizona

Industrial Commission of Arizona https://www.azica.gov/

Arizona Department of Economic Security: https://des.az.gov/

Washington

Washinton Department of Labor & Industries https://www.lni.wa.gov/

Washington Employment Security Department https://esd.wa.gov/

Idaho

Idaho Department of Labor https://www.labor.idaho.gov/

Idaho Industrial Commission https://iic.idaho.gov/

Federal Human Resources Websites

www.eeoc.gov The official website of the Equal Employment Opportunity Commission, the federal agency charged with enforcing Federal Anti-Discrimination laws for age, disability, equal pay, national origin, pregnancy, race, religion, retaliation, gender, and sexual harassment. The “Discrimination by Type: Facts and Guidance” and “Laws, Regulations, and Guidance” sections of the website are great sources for printable/downloadable manuals and enforcement guides that allow employers to remain in compliance with EEO requirements.

www.dol.gov/dol/audience/aud-employers.htm The portion of the United States Department of Labor’s website dedicated to employers. You will find guidance regarding numerous important employer issues including federal wage and hour law, workplace safety, the Family Medical Leave Act, veterans’ employment and training, and workers’ compensation.

GET A QUOTE

We are here to help! Please complete the form below or give Kerri Weiland, Business Development Manager a call at 503-624-4855 or email proposals@americanadmin.com.

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